Reports prepared by hand
Weekly or monthly reports are copied from spreadsheets, emails, or exports.
Operations automation & internal systems
Automation that runs in production, not just in demos.
Runbase helps companies replace manual spreadsheets, emails, reports, and document-heavy workflows with secure automation, dashboards, data pipelines, and AI-assisted internal systems.
Built by a software engineer with real production AI, cloud, backend, RAG, and workflow automation experience.
Problem
Manual operations quietly drain your team every week.
Requests lost in inboxes and chat
Important work moves through email, WhatsApp, Slack, or Teams without clear ownership.
Documents and data scattered everywhere
PDFs, CRM records, procedures, and operational data live in disconnected systems.
The problem is usually not lack of AI. It is fragmented workflows, unclear data, and manual status tracking.
Outcomes
From scattered manual work to reliable internal systems.
Automated reporting
Recurring reports build themselves from live data and arrive on schedule — no more manual copy-paste before every meeting.
Document and PDF processing
Invoices, forms, and contracts are read, checked, and turned into structured data your team can trust.
Request triage and routing
Incoming requests are captured, prioritized, and assigned automatically, so nothing slips through inboxes or chat.
Internal AI knowledge systems
Your team gets source-backed answers from company documents in seconds instead of searching for the right file.
Services
Start small. Automate the right process first.
01
Diagnosis
Automation Audit
A 3–7 day diagnosis of your manual workflows, data sources, risks, and highest-ROI automation opportunities.
Deliverables
- Workflow map
- Automation opportunity list
- 30/60/90 day roadmap
- Estimated time/cost savings
02
Build
30-Day Automation Sprint
One clearly scoped manual process turned into a working automation or internal system in 2–4 weeks.
Deliverables
- Workflow / system build
- Data connections
- Dashboard or admin view
- Notifications
- Testing and handover
03
AI / RAG
Internal AI / RAG System
A secure internal knowledge system that lets your team ask questions across company documents and get source-backed answers.
Deliverables
- Document ingestion
- Search / retrieval
- Source-backed answers
- Permissions / logging where needed
04
Retainer
Monthly Automation Retainer
Ongoing maintenance and improvement for your automation layer as your operations change.
Deliverables
- Monitoring
- Improvements
- New small workflows
- Monthly reporting
Why Runbase
Built like software, not like a demo workflow.
- Production deployment mindset
- Logging, monitoring, and failure handling
- Secure data and access patterns
- Clear scope and measurable outcomes
- AI only where it improves speed, accuracy, or decision quality
- Human-in-the-loop for high-risk workflows
Tooling
Tools are selected based on the workflow. Sometimes the right solution is n8n. Sometimes it is FastAPI, PostgreSQL, a dashboard, a queue, or a small custom internal app.
Process
A simple path from manual work to automation.
01
Discovery call
Identify the repetitive workflow and business impact.
02
Automation Audit
Map the process, data sources, risks, and opportunities.
03
Fixed-scope proposal
Define exactly what will be built, what is out of scope, timeline, and success metric.
04
Build and test
Implement the workflow, dashboard, data pipeline, or AI-assisted system.
05
Rollout and measure
Train users, monitor the system, and measure saved time and reduced errors.
Use cases
Common workflows worth automating.
Invoice / PDF data extraction
Weekly operations report automation
CRM cleanup and follow-up reminders
Customer / support request triage
Operations tracking dashboard
Internal document search assistant
Email order intake workflow
HR candidate / onboarding tracking
Engagement model
Engagements are scoped before build starts.
Automation Audit
Launch pricefrom $750–$1,500
3–7 day diagnosis of your manual workflows with a prioritized roadmap.
Mini Automation Sprint
from $2,000–$4,000
One contained workflow built and shipped — ideal first project.
30-Day Automation Sprint
Launch pricefrom $3,500–$8,000
One operational process automated end-to-end with handover.
Monthly Retainer
/ monthfrom $1,500–$4,000
Ongoing monitoring, improvements, and new small workflows.
Final pricing depends on workflow complexity, integrations, data sensitivity, users, security needs, and scope.
FAQ
Questions, answered plainly.
Do you only build AI systems?
No. AI is used only when it adds measurable value. Many high-value automations need workflow automation, data cleanup, dashboards, or integrations before AI.
Do you only use n8n?
No. n8n is one tool. Depending on the problem, the solution may use APIs, Python/FastAPI, PostgreSQL, dashboards, cloud deployment, or custom internal tools.
How long does a project take?
Audits usually take 3–7 business days. Small automation sprints take 1–2 weeks. Larger 30-day sprints typically take 3–5 weeks.
What systems can you integrate?
Email, spreadsheets, CRMs, databases, APIs, PDF/document workflows, Slack, Teams, Google Workspace, Notion, Airtable, dashboards, and custom internal systems.
Is customer data secure?
The solution is designed with minimum necessary data access, role-based access where needed, audit logs, secure credential handling, and human approval for high-risk actions.
What is the first step?
A short discovery call to identify the most painful manual workflow and decide whether an Automation Audit makes sense.
Free check-up
Automation Check-Up
Answer a few questions about your operations. You'll get an instant automation snapshot on screen — and we'll follow up within one business day.
Step 1 of 4 · Company
25%
Find the first workflow worth automating.
A short call is enough to identify 2–3 manual processes inside your current operations that may be worth automating.